Manager of Purchasing and Contract Services

Date Posted
December 17, 2021
Job Description

As the Manager of Purchasing and Contract Services, you’ll be responsible for the development of specifications for purchases, RFPs, contracts, agreements, MOUs, and supplier management.  You will direct the preparation and review of all procurement and contractual bid documents and assist in vendor selection for bids. You’ll manage Ohio Wesleyan’s participation in consortia contracts negotiated by the Five Colleges of Ohio and maintain relationships with procurement staff employed by the other institutions in the consortium.  You will assist in the development of policies and procedures, review of business operations, and the assessment of procurement processes.  You’ll monitor vendor performance in relation to executed contracts and amendments for compliance with terms and conditions.

The position will report to the Vice President for Finance and Administration and will supervise the Institutional Buyer and student employees.  This is a full-time, 12-month position eligible for benefits, including medical, dental, vision, and prescription coverage, tuition waivers for the employee and dependents, robust 403(b) retirement contributions by the university, life insurance, and more.  Salary range is $52,500 - $60,000 annually, depending on qualifications and experience. 

Responsibilities include:

  • Create and issue RFPs, represent University to vendors, analyze bids and provide recommendations aligned with departmental and university strategic priorities. 
  • Develop, implement, and maintain a supplier evaluation process including supplier KPI's and scorecards; make recommendations to improve performance; identify areas for savings.
  • Proactively manage contract renewals and cost escalations and coordinate budget impact.
  • Increase and enhance participation of Minority/Women-Owned Business Enterprise (MWBE) and EDGE (Encouraging Diversity, Growth and Equity) businesses across OWU’s procurement portfolio.
  • Supervise, develop and mentor staff and student employees. 

Starting Qualifications:

  • Bachelor's Degree. 
  • Five years relevant professional experience in procurement/sourcing.
  • Experience with an electronic procurement system.
  • Experience creating and issuing RFPs
  • Ability to perform financial analysis to determine costs and benefits of existing and potential contracts. 
  • Experience supervising professional staff.
  • Effective written communication skills.

Additional Qualifications Contributing to Success:

  • Bachelor's Degree in Business, Supply Chain Management, Accounting, Finance or a related field. 
  • Professional experience working in procurement for higher education.
  • Progressively responsible administrative experience in purchasing.
  • Proven success in developing and managing others.
  • Experience with Concur, Jaggaer, Dynamics GP.
  • Advanced Excel skills (such as pivot tables, vlookup, index, match, etc.).
  • Solution-oriented mindset. 
  • Customer service focus.
  • Successful experience developing and implementing organizational policies and procedures.
  • Effective interpersonal skills.
  • Effective oral communication skills.
  • Willingness to actively demonstrate support for diversity, equity, and inclusion, and participate in fostering a respectful, positive work environment that welcomes all persons.
  • Willingness to engage with Ohio Wesleyan’s mission and aims.

Applicants are encouraged to submit a cover letter that addresses the applicant’s qualifications and motivation for the position.   Applicants who move forward in the search process will need to provide a list of three professional references with complete contact information.         

WHAT WE OFFER:

Ohio Wesleyan University offers a rewarding place to work! To discover why this should be your next work home, visit our website. Learn more about our benefits at Discover our Benefits.

As an equal opportunity institution, OWU has a commitment to diversity, equity, inclusion, and anti-racism. We do not discriminate on any basis including: race, religion, color, culture, national origin, sex and/or sexual orientation, gender, gender identity and/or expression, age, marital status, veteran status, disability status, economic barriers, or any other legally protected factor.

NOTE: Employment sponsorship is not available for this position. Applicants must be currently authorized to work in the United States. OWU requires COVID-19 vaccination of all employees. Candidates who accept offers of employment must be able to provide proof of their vaccination status before their employment can be process.

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