Associate Registrar Search #1920-0012

Date Posted
July 25, 2019
Job Description

The Associate Registrar provides a vital liaison role between the Office of the Registrar and the students at Ohio Wesleyan University. Responsibilities for the position include processing student transfer credit, updating and creating transfer equivalencies, course registration, enrollment verification, and performing other duties as assigned.

Job Responsibilities

Transfer Credit:

  • Evaluate and enter all transfer credit and provide student and advisor with results

  • Process transfer credit applications for current students for summer and study abroad courses

  • Work with the office of admission to increase OWU’s transfer population

  • Create and update transfer equivalencies in TES system

Class Registration and Course Scheduling:

  • Process schedule changes initiated by students (paper and electronic)

  • Assist with classroom location scheduling requests from faculty

  • Process course scheduling changes for department chairs

General Responsibilities:

  • Answer the main phone line and assist all front desk customers

  • Use front computers to help students use self-service, degree audit, transferology, etc.

  • Process hardcopy transcript and e-transcript requests 

  • Check Registrar e-mail account, voicemails, and mail and distribute as appropriate

  •  Process enrollment verification letters

  •  Inventory and order all office supplies and restock paper forms

  • Manage and edit student and parent address, phone #, etc. in student info system

  • Enter graduation application info in student information system

  • Send, track, and reconcile payments for FedEx shipments 

  • Respond to department requests for data (i.e.: eligibility for honors societies)

  • Supervise student employees


  • Bachelor’s degree preferred

  • University office or equivalent experience (Registrar’s Office experience preferred)

The ideal candidate will be computer savvy, detail oriented, and possess an aptitude for helping others. Excellent communication skills and a strong analytical capacity required.  Familiarity with the inner workings of a registrar’s office is preferred. The ideal candidate will be self-directed and motivated to enhance the student experience through excellent customer service.

Completed applications will include: 

1) Cover Letter which includes salary requirements 

2) Resume  

3) The names, titles and contact information for three professional references.

Please e-mail application materials to: 

Application review will begin immediately and will continue until position is filled. 

OHIO WESLEYAN UNIVERSITY, a private liberal arts college located 20 miles north of Columbus, in Delaware, Ohio, promotes and celebrates an inclusive environment free from constraints in areas of culture, race, sex, disability, sexual orientation, gender identity and/or expression, age, religion, family relationship, or economic barriers. Applications by members of all underrepresented groups are encouraged as OWU is an equal opportunity institution and has a strong commitment to supporting diversity, equity and inclusion.


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