Assistant Director, Alumni Events Experiences

Date Posted
July 20, 2022
Job Description

Ohio Wesleyan University is a selective, private, undergraduate liberal arts, residential institution founded in 1842 and located just 20 miles north of Columbus, is seeking candidates for the position of Assistant Director, Alumni Events & Experiences. This is a salaried, full-time position with benefits.

About you:       

You are a highly organized, detail-oriented individual that thrives in a fast paced and creative environment. You enjoy juggling multiple projects and initiatives that help create meaningful experiences and events that bring people closer together individually and as part of a greater community. You are a decision maker, process improver, team player, and can balance working independently and as part of a team. Proven experience in event planning a must. 

About us:                      

The University Advancement department at Ohio Wesleyan is proud to be an industry leader in higher education engagement and fundraising. The Office of University Advancement highly values the work culture it has built – centering on collegiality, teamwork and working hard/playing hard. Our current work environment is hybrid– with designated days in the office on campus allowing us to stay connected to students and our mission, and flexibility to work remotely each week.  As part of the Alumni & Family Engagement team, you will be part of a team that works to foster and strengthen relationships between Ohio Wesleyan University and its alumni and families in order to promote loyalty, involvement, affinity, and a community of belonging.

Job Summary:

The Assistant/Associate Director, Alumni Events & Experiences will manage and execute all aspects of on-campus and high-level regional signature events including: Homecoming & Family Weekend, Reunion Weekend, holiday gatherings, regional campaign/presidential tour events and other events designed to promote alumni engagement with the University. This position will also oversee virtual experiences.

These events are an entry point for many alumni, families, and friends to be reconnected with Ohio Wesleyan and/or support the continued cultivation of relationships. This position plays a vital role ensuring our constituents have a meaningful, positive, and engaging experience that fosters greater support of the institution.

Responsibilities and duties:  

Event Management & Oversight:

  • Oversee, plan, and execute high-level on campus multi-day events including Homecoming & Family Weekend and Reunion Weekend for the 900+ alumni, families and friends that attend, as well as other smaller on campus, regional, and virtual events and experiences.
  • Manage the budget, registration process, constituent experience, communication/print needs, and data and list segmentation associated with events.  
  • Manage relationships and collaborate with cross campus and off-campus partners to ensure all details of advancement events from location, food and beverage, security, travel, facilities and IT needs are met
  • Create and maintain event website pages, event calendars, and other necessary event management/communications.
  • Oversee the Bishop Box program which supports alumni planned events in their communities.
  • Supervise an undergraduate event intern that will be responsible for supporting the work of the alumni engagement office and events.  

Data Analysis and Continuous Improvement

  • Responsible for the management and facilitation of the Alma base event database and registration system.  Work with internal partners to manage data syncing and enhancements that occur in the registration system by creating, testing, and providing solutions to the functionality and design of the platform. Support the training of other team members using event database
  • Develop event feedback mechanisms, analyze ROI and make recommendations for improvements and efficiency
  • Collaborate with other team members to ensure event experiences and best practices are being followed and offer insight and guidance. 

Factors contributing success:   

  • Bachelor's degree or at least 3 years of significant event planning experience
  • Strong customer service skills and the ability to interact personally with a diverse group of constituents both in-person, on the phone and online
  • Superior project coordinating, organization skills, and attention to detail
  • Experience working in an alumni/donor/customer database to include query tools, problem solving and report generation.
  • This role requires the ability to work a flexible schedule to include pre-planned evenings, weekends and occasional travel

 FACTORS CONTRIBUTING TO SUCCESS:

  • Experience managing and executing events and strong multi-tasking and time management skills to prioritize many events at one time
  • Previous experience with Raiser's Edge or other Blackbaud database system.
  • Familiarity with Ohio Wesleyan University or other liberal arts institutions is a plus.

Completed application packets will include:

1)   Cover Letter with salary requirements 

2)   Resume or Curriculum Vitae 

Application review will begin immediately and will continue until the position is filled

WHAT WE OFFER:

Ohio Wesleyan University offers a rewarding place to work! To discover why this should be your next work home, visit our website. Learn more about our benefits at Discover our Benefits. As an equal opportunity institution, OWU has a commitment to diversity, equity, inclusion, and anti-racism. We do not discriminate on any basis including: race, religion, color, culture, national origin, sex and/or sexual orientation, gender, gender identity and/or expression, age, marital status, veteran status, disability status, economic barriers, or any other legally protected factor.

NOTE: Employment sponsorship is not available for this position. Applicants must be currently authorized to work in the United States. OWU requires COVID-19 vaccination of all employees. Candidates who accept offers of employment must be able to provide proof of their vaccination status before their employment can be processed.